MEETING
MINUTES FOR
UNIVERSITY GARDENS PROPERTY OWNERS
ASSOCIATION
The Monthly Meeting
of the Board of University Gardens Property Owners Association was called to
order at 8:30 PM on Wednesday, January
3, 2024, by Board President, Steve Perlman.
Meeting
Details:
Meeting
Facilitator: STEVE PERLMAN
Secretary: KATHLEEN
LEVINE
Location: MANHASSET-LAKEVILLE
FIRE DEPARTMENT COMPANY 4
Street Address:
97 JAYSON AVENUE
City: GREAT
NECK
State: NY Zip:
11021
Attendees:
STEVE PERLMAN
KATHLEEN LEVINE
SCOTT PLAXIN
SUNNY MITRA
JOHN GUO
Absences:
MARTY POLLAK
SHABINA HUSSAIN
I. Approval of Agenda
THE
AGENDA FOR THE MEETING WAS DISTRIBUTED VIA EMAIL AND UNANIMOUSLY APPROVED.
II. Review of Previous
Minutes
REVIEWED AND
APPROVED
III. Reports
A FINANCIAL
STATEMENT WAS EMAILED TO BOARD MEMBERS PRIOR TO THE MEETING.
At 8:00 PM, Homeowner Jonathan Cho (31
Merrivale) and Architect James Cheng (jcheng@uas-site.com
929-263-5768) shared plans for the construction of a new home. The roofing
material was not acceptable to the Board.
They will set a date to come with new samples of roofing material and
also siding.
IV. New
Business
UGPOA BOARD CREDIT CARD –
·
The Board voted unanimously to obtain a credit card
for purchases such as lawn furniture, party items and refreshments, games and
pool equipment.
FEBRUARY ANNUAL MEETING –
·
Sunny will get the refreshments.
BOARD SLATE-
·
Steve questioned each member who was present at the
meeting if they wished to continue serving on the Board. Kathleen, Scott,
Sunny, John and Steve agreed to continue serving.
·
Kathleen will ask Shabina if she wishes to continue.
·
Steve will ask Marty if he wishes to continue.
·
Steve shared that he was willing to step down as
President, but would like to continue as a member of the Board.
·
Kathleen stated she was willing to serve as
President or Co-President with John Guo.
·
The Board will meet prior to February 7, 2024 to
discuss the new or continuing Board members and their positions.
CPA –
·
John proposed hiring a CPA to handle bookkeeping,
tax returns and financial statements.
V. Unfinished Business
LAWN FURNITURE –
·
Kathleen found reasonably priced chairs and chaise
loungers (see photos below). She will
order a sample of each and get the Board’s approval before ordering (25 chairs
and 40 lounge chairs).
TRIMMING OF TREES BEHIND POOL HOUSE –
·
The project regarding trimming the trees behind the
pool house, removal of the dead tree limb behind the tennis court, and trimming
the trees around the tennis courts was completed for $1,500.
DRAINAGE PROBLEMS–
·
Steve met with Joe and he was unable to clear the
clog.
·
Sunny will research a company that can also help
with the drainage issue.
PROJECTS RETAINING
WALL/STAIRCASE, FENCE, WALKWAYS –
·
Contractor
Kyle from AB Lake didn’t respond to Steve requests to modify the Pool
project. Board Members will search for a
new contractor.
INSURANCE
POLICIES –
·
Steve
will share the insurance policies with the Board.
NEW VENDORS –
·
Scott
will contact Landscaper J. Rodriquez for a quote. Steve will inform Scott regarding the scope
of work.
380 NORTHERN
BLVD. (BOMBAY PALACE) –
·
There
will be a Town meeting on Plandome Road, Manhasset on January 9, 2024 to
discussion the demolition of the property.
POOL DIRECTOR –
·
We
are still searching for a Pool Director.
VI.
Tentative Agenda, Date, and Time of next meeting
THE
NEXT MEETING WILL BE HELD ON WEDNESDAY, February 7, 2024 AT 8:00 PM AT THE
FIREHOUSE.
TENTATIVE AGENDA
·
Annual Meeting
·
Upcoming Projects
·
Drainage
·
Lock for Tennis Courts
·
Lawn Furniture
·
Insurance
Policies
·
Construction
Update
·
Pool
- Lifeguard/Director search
·
380
Northern Blvd.
·
Board
Slate
The meeting was
adjourned at 9:40 PM.
Minutes respectfully
submitted by: Kathleen Levine UGPOA Secretary
Approved by:
______________________